The 8-Phase Audit-Proof Lifecycle
A systematic, methodical approach to federal compliance — engineered to protect Texas subcontractors from frozen payments, audit exposure, and regulatory risk.
One clerical error can freeze your payments. We prevent that.
Federal compliance on Davis-Bacon and IRA projects isn't a checkbox — it's a structured discipline. Every phase of our process is designed to catch errors before they reach the auditor's desk, keep your certified payroll records clean, and ensure your documentation survives any level of scrutiny.
We work exclusively with Texas subcontractors on federally funded construction projects. That narrow focus means we know the portals, the General Decisions, the GC requirements, and the DOL audit patterns that affect your work.
Compliance Specialties
Six Areas of Deep Expertise
Every engagement draws on all six disciplines. No gaps. No hand-offs to generalists.
Certified Payroll Compliance
We audit every WH-347 certified payroll record for completeness, accuracy, and consistency with the active wage determination before it reaches the prime contractor or agency portal. Our review catches underpayments, missing signatures, incorrect trade classifications, and fringe benefit shortfalls that trigger payment holds.
LCPtracker & ADP Portal Oversight
We go directly into LCPtracker and ADP-integrated compliance portals to review submitted records and identify validation flags, rejection errors, and data mismatches. We advise subcontractors on the precise corrective action needed — we do not upload or submit on their behalf.
Davis-Bacon & Related Acts (DBRA)
DBRA governs prevailing wage requirements on federally funded construction contracts. We cross-reference every trade classification against the active DOL General Decision for the project county and contract type, ensuring wage rates, fringe contributions, and overtime calculations meet federal standards.
IRA Apprenticeship Labor Provisions
The Inflation Reduction Act introduced strict apprenticeship ratio and participation requirements tied to enhanced tax credit eligibility. We verify registered apprentice ratios, journeyworker supervision compliance, and good-faith effort documentation to protect your IRA labor standard qualifications.
Labor Classification & Wage Mapping
Worker misclassification is the leading cause of DBRA audit findings. We map every worker role against the applicable wage determination, identify classification mismatches, and advise on reclassification before discrepancies compound into back-pay liability or debarment exposure.
Compliance Workflow Audits
We conduct structured audits of your internal payroll and compliance workflow — from data intake to portal submission — identifying procedural gaps, documentation deficiencies, and systemic risks. The result is a clear corrective action roadmap that makes your process repeatable and audit-proof.
The Process
Eight phases. Zero gaps.
Secure Data Intake & Sanitization
Protecting employee PII before data mapping.
Before any payroll data is processed, we establish secure intake protocols that protect sensitive employee information. Social Security numbers, wage data, and personal identifiers are handled under strict data hygiene standards — preventing exposure and ensuring your records are clean from the first step.
Prevailing Wage Determination Alignment
Cross-checking trade classifications against active DOL General Decisions.
We cross-reference every trade classification against the active DOL Wage Determination for your project's county and contract. Misclassifications are the single most common source of DBRA violations — we catch them before they compound into back-pay liability.
Fringe Benefit & Cash Differential Analysis
Verifying bona fide plan contributions vs. cash payouts.
Fringe benefit accounting is where most subcontractors lose money silently. We verify that bona fide plan contributions are properly documented and that cash-in-lieu differentials are calculated correctly — protecting you from both underpayment violations and unnecessary overpayment.
FLSA & CWHSSA Overtime Validation
Mitigating structural regular rate errors.
Overtime on federal projects is governed by both FLSA and the Contract Work Hours and Safety Standards Act. We validate regular rate calculations, identify structural errors in overtime computation, and ensure your records reflect the correct overtime basis — a frequent audit trigger.
WH-347 Document Generation
Reviewing and verifying certified payroll records for accuracy and compliance.
We review and verify that each WH-347 certified payroll record submitted by the subcontractor is completely and accurately filled out to meet compliance requirements. Every record is checked for completeness, signature compliance, and consistency with the wage determination before submission — eliminating the red flags that trigger holds in LCPtracker and Elation.
Portal Review & Compliance Verification
Reviewing LCPtracker, Elation, and custom Prime Contractor portals for accuracy.
We go directly into LCPtracker, Elation, and custom Prime Contractor compliance portals to review and verify that the information already submitted is accurate and meets compliance requirements. We do not upload or submit any forms on behalf of the subcontractor. Where we identify discrepancies or deficiencies, we advise the subcontractor on exactly what corrective action is needed to bring their records into full compliance.
Algorithmic Verification & Flag Reconciliation
Human-in-the-loop evaluation and advisory on validation flags and errors.
When portals return flags or validation errors, our human-in-the-loop review process means real eyes evaluating every issue — not an automated resubmission. We analyze the root cause of each flag and error, then advise the subcontractor on exactly what corrective action is needed to bring their records into compliance. We do not go in and fix anything on their behalf — we give them the expert guidance to resolve it themselves.
Close-out Documentation Review & Verification
Assisting with final close-out documentation for prime contractor approval and funding release.
As the project reaches completion, we review and verify that all certified payroll records and compliance documentation are accurate and complete in preparation for the prime contractor's final close-out review. Our role is advisory — we help the subcontractor identify any outstanding gaps or discrepancies and advise on what is needed to satisfy close-out requirements, supporting the approval process that triggers funding release. We do not compile or submit an authoritative archive on behalf of any party.
Transparent Pricing
Choose the Right Level of Coverage
Every engagement is built around your project volume and compliance exposure. No retainers you don't need. No gaps you can't afford.
Compliance Health Check
Initial Audit & Gap Analysis
Up to 10 Trade Employees
Eliminate compliance bottlenecks and uncover payroll discrepancies before agency submission.
- Review active trade classifications against wage determinations
- Audit fringe benefit contributions and cash differentials
- Executive Discrepancy Report with required corrections
Active Project Retainer
Ongoing Submission Oversight
Customized by project volume
Proactive weekly auditing to ensure continuous, uninterrupted project funding.
- Pre-upload data validation for certified payroll records (WH-347)
- Weekly discrepancy checks to prevent portal errors and payment holds
- Structured oversight for LCPtracker and Elation Systems
Strategic Advisory & System Setup
Enterprise Onboarding & Workflow Design
Scoped to your organization
Build a repeatable, audit-proof compliance framework tailored to your company.
- Custom trade classification mapping for newly awarded federal or state grant contracts
- Standardized payroll intake workflow setup
- Direct strategic advisory on prevailing wage and DBRA standards
Ready to Secure Your Projects?
Message us for a confidential Compliance Health Check. We'll identify your exposure and show you exactly how to fix it.
Confidential. No obligation. Texas subcontractors only.